AGENCY: Department of Health and Human Services. Utah Public Health Laboratory. Newborn Screening
SERIES: 82245
TITLE: Patient case files
DATES: 1982-
ARRANGEMENT: Alphabetical by client.
DESCRIPTION: These records support the agency's function to screen newborns for "heritable disorders which may result in an intellectual or physical disability or death" (Utah Code 26-10-6(1)(b)(2017)). Records document medical information and actions taken. Information include the specimen date, test results, identifiable information for the mother and infant, and may include a diagnosis and treatment plan.
RETENTION
Retain for 22 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Patient and client case files, GRS-1706
AUTHORIZED: 09/12/2017
FORMAT MANAGEMENT
Computer data files: Retain in Office for 22 years after date of birth and then delete.
Computer magnetic storage media: For records prior to and including 2000. Retain in Tape Library for 3 years or until the child is twenty-one years of age and then erase.
Computer output microfiche master: For records prior to and including 2000. Retain in Office for 22 years after date of birth and then destroy.
Computer magnetic storage media: For records prior to and including 2000. Retain in Office until administrative needs end and then erase.
Paper: Retain in Office for 1 year after date of birth and then transfer to State Records Center. Retain in State Records Center for 21 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Exempt. Utah Code 26-3-7 (2017) and 45 CFR 164 - HIPAA