AGENCY: Department of Health and Human Services. Office of Children with Special Healthcare Needs
SERIES: 82280
TITLE: Closed source documents
DATES: 1978-
ARRANGEMENT: Chronological, thereunder alphabetical by name
DESCRIPTION: This file consists of the second copy of the source document and the High Risk Hearing Screening Program Results Sheet. It is used to keep a record of the results of all the individuals identified each year of being in the high risk category. The information includes child's name and date of birth; the parents' name and address; the family history hearing loss code; the pregnancy code complication; the concurrent illness code; the child's weight at birth; the state file number; the test location; the name of the testing audiologist; the age at first appointment; the case resolution (appointment broken, no response to letter, child's hearing normal, etc.); the degree of hearing loss; and where the child was referred to for additional treatment (private physician, Handicapped Children's Services, etc.).
RETENTION
Retain for 10 year(s) after resolution of issue
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 06/1988
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after closing and then transfer to State Records Center. Retain in State Records Center for 9 years and then destroy.
APPRAISAL
Administrative Legal
This record has value in case of potential legal action. A ten year retention should be sufficient to protect the state.
PRIMARY DESIGNATION
Private