AGENCY: Salt Lake City (Utah). Fire Department

SERIES: 82323
TITLE: Utah Fire Incident Reporting System
DATES: 1980-2019.
ARRANGEMENT: Chronological

DESCRIPTION: These report forms are completed for each fire and are forwarded to the State Fire Marshall. These forms include Fire Department indentification number; incident number, date, alarm time; arrival time; type of situation found; type of action taken; cause of fire; address; name of occupant; name of owner; telephone number; type of vehicles and crews responding; incident related injuries or death information; area of fire origin; form of heat or ignition; form and type of material ignited; method of extinguishment; estimated dollar loss; extent of damage; detector or sprinkler performance; smoke information; whether mobile property or equipment involved; name and position of officer on charge; and name and position of employee completing report. This information is stored on hard disk and backed up monthly and yearly on tape.

RETENTION

Permanent. Retain for 6 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 04/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years and then destroy.

Computer magnetic storage media: Retain in Office for 3 years and then erase.

Computer magnetic storage media: Retain in Agency Record Center for 1 month and then erase.

Computer magnetic storage media: Retain in Office for 5 years and then erase.

APPRAISAL

Administrative

This retention is based upon conversations with the State Fire Marshall, the Federal Emergency Management Agency (FEMA), and the city's Fire Marshall. This retention meets the administrative needs of the department. Computer tapes of these reports are maintained permanently by FEMA.

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