AGENCY: Department of Human Services. Office of Fiscal Operations
SERIES: 82370
TITLE: Emergency revolving fund printout files
DATES: 1984-
ARRANGEMENT: Alphabetical by district, thereunder by client's name
DESCRIPTION: This is a printout of checks issued to public assistance recipients who have received emergency funds. These printouts are used for issuance confirmation since this type of assistance can only be given once. The printouts are used to check the checks cashed against deposits made, to balance the books on a quarterly basis, and to compile a report required by Finance. This series includes the client's name, reason for payment, and the amount of check,
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 07/1989
FORMAT MANAGEMENT
Computer magnetic storage media: Retain in Office for 2 months and then erase.
Paper: Retain in Office for 3 years after end of the fiscal year or until all audits have been completed and then destroy.
APPRAISAL
Administrative Fiscal
PRIMARY DESIGNATION
Private