AGENCY: Department of Human Services. Office of Fiscal Operations

SERIES: 82411
TITLE: Internal service fund billing files
DATES: 1984-
ARRANGEMENT: Alphanumerical by division, thereunder chronological

DESCRIPTION: This is a record of the crude expenses listed for each division to the current date. This series includes asset, rental charges, copy machine charges, and all other billable expenses. This also includes any type of work papers, copies of supporting documents, and interdepartmental transfers.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 09/1988

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after the end of the fiscal year and then destroy.

Computer magnetic storage media: Retain in Office for 3 years after the end of the fiscal year and then erase.

APPRAISAL

Administrative Fiscal

The retention of the paper and the magnetic tape have been set for the same amount of time due to the fact that all budget officers do not make changes to the data file, but rather only to the paper copy. retention is based on the fiscal accounting policies outlined in 42 CFR 433.32.

PRIMARY DESIGNATION

Public