AGENCY: Department of Human Services. Office of Fiscal Operations

SERIES: 82417
TITLE: Provider contract files
DATES: 1980-2012.
ARRANGEMENT: Alphabetical by county, thereunder chronological.

DESCRIPTION: Copies of contracts between Human Services and providers which are used to track the cost against the payment for services. These contracts may involve federal funds. A copy of the contracts are kept by the Bureau of Contract Management. This series includes Contract Payment Record, date span, amount, voucher number, payments, balance, Source of Grant Fund, total shown to obtain federal match money for that program, Contract Budget Record, any amendments, In Kind Match, memoranda, ledger sheets, and warrant request.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 09/1988

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

All contracts which have originated from the Department of Human Services are kept in the Bureau of Contract Management Services for three years and the State Records Center for an additional four years. No other office in the Department needs to keep contracts longer than the termination date of the contract.

PRIMARY DESIGNATION

Private

---