AGENCY: Department of Workforce Services. Office of Rehabilitation. Division of Services for the Blind and Visually Impaired
SERIES: 82602
TITLE: Client daily authorization data system
DATES: 1985-2020.
ARRANGEMENT: None.
DESCRIPTION: This data system contains and tracks information concerning rehabilitation clients, is updated continually, and is used for generating reports, purchase authorizations, and for billing. This data is entered on a Courier system with access to the mainframe at the Utah State Office of Education. This series includes age, birthplace, client status codes, current and past addresses, date of birth, dates of activity in programs, job position information, marital status, medical information, name of next of kin, name, occupation, public housing occupancy, race, sex, social security number, telephone number, and types of services and items purchased.
RETENTION
Retain for 10 year(s) after case is closed
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 05/1987
FORMAT MANAGEMENT
Computer data files: Retain in Office for 5 years after client file is closed and then transfer to magnetic tape.
Computer magnetic storage media: Retain in Tape Library for 5 years and then erase.
APPRAISAL
Administrative Fiscal
This data system is related to information contained in the Client Case Files and has the same retention.
PRIMARY DESIGNATION
Private