AGENCY: Department of Workforce Services. Office of Rehabilitation. Division of Services for the Blind and Visually Impaired
SERIES: 82616
TITLE: Division of Services for the Blind and Visually Impaired client case files
DATES: ca. 1970-
ARRANGEMENT: Alphabetical by name.
DESCRIPTION: These files form complete case histories and document client registration, eligibility, and services rendered to legally blind and visually impaired individuals. The files are divided into Current Case Files and Deceased Case Files. These files include case information and referral form; clinical reports; physician's report of eye examination including diagnosis, prognosis, and insurance information; supplemental report of eye examination; remarks of teachers; obituaries; and other documentation relating to care and treatment of eligible individuals. Data elements include age, current and past addresses, date of birth, educational level, medical information, marital status, military service, name, name of kin, occupation, physical disabilities, religious preferences, social security number, and telephone number.
RETENTION
Permanent. Retain for 7 year(s) after separation
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 05/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years after client is deceased and then transfer to State Records Center. Retain in State Records Center for 5 years and then transfer to State Archives with authority to weed.
Computer data files: Retain in Office until administrative need is met and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
These case files may be current for several years and may contain many personal impressions of physicians and teachers, therefore requiring a classification of "confidential" for those selected pieces of information. These case files document the programs and treatment of Utah's legally blind and visually impaired and possess rich research value similar to other patient case files.
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Controlled