AGENCY: Labor Commission. Labor and Anti-discrimination Division

SERIES: 82946
TITLE: Anti-discrimination case files
DATES: 1965-
ARRANGEMENT: Alphabetical by charging party surname, thereunder chronological by federal fiscal year

DESCRIPTION: These files are created in response to an individual filing a claim of illegal discrimination against a past or present employer, or against a landlord, lending institution, or other housing entity. Files are used to maintain all complaint and investigative data. Information includes: complaint forms, including personal, medical, financial, employment, statistical, personnel, familial, criminal and psychological information about the complaining party; position statements from employers, including proprietary, fiduciary, policy, personnel, asset, liability, and facility information about the employers or property; settlement negotiation records; mediator work product; witness statements; investigative plans; investigator notes and work product; general correspondence; determination and order; conciliation agreement; and any other evidence gathered during the course of the investigation. If the initial agency action is appealed, the file may also include hearing records and transcripts, attorney work product, judge's notes, subpoenas and further orders.

RETENTION

Retain for 4 year(s) after case is closed

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 07/2002

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after case is closed and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

Microfilm master: For records prior to and including 1995. Retain in State Records Center for 4 years and then destroy.

APPRAISAL

Administrative Legal

The original retention required that the paper copy be retained for 3 years after case is closed and then microfilmed. The agency has no administrative need for the records beyond 2 years.

PRIMARY DESIGNATION

Exempt. UCA 34A-5-107(14)(2008)

SECONDARY DESIGNATION

Private