AGENCY: Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.
SERIES: 82996
TITLE: Communicable disease case files and index
DATES: [ca._1936]-
ARRANGEMENT: Database.
DESCRIPTION: These files are kept in order to maintain a concise, accurate and historical record of reportable communicable diseases and epidemiological investigations. As stated in the Utah Communicable Disease Rule, the reports enable the Department of Health and Human Services to protect the public health, and prevent and control communicable disease. These records include investigations for all reportable communicable diseases and conditions; also includes original incoming and copies of outgoing correspondence related to the above epidemiological investigations. Information may include basic patient information (name, age, sex, address, telephone number, email, race and ethnicity); the name and contact information of person or entity reporting the case, and the physician and hospital with which the case is affiliated; case-contact information; source of disease; symptoms; laboratory results; diagnosis; treatments; clinical information, including mortality status; exposure information; vaccine history; travel history; and other supporting information collected during disease investigations.
See Utah Code 26B-7-2 Detection and Management of Chronic and Communicable Disease, 26B-2-221, and 26B-1-202 (26-30).
See also Communicable Disease Rule (R386-702).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 07/1989
FORMAT MANAGEMENT
Computer data files: Retain in Office permanently.
Compact disc: Retain in Office permanently.
Paper: Retain in Office until scanned and then destroy provided administrative need ends.
APPRAISAL
Administrative Historical Legal
These records are historical because they provide evidence of governmental deliberations, decisions, and actions relating to major social, economic, and environmental issues. These records are historical because they provide evidence of the significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment. These records are historical because they contribute substantially to knowledge and understanding of the people and communities of our state.
PRIMARY DESIGNATION
Exempt. USC 26-6
SECONDARY DESIGNATION
Private. USC 63-G-2-302