AGENCY: Department of Community Affairs
SERIES: 83061
TITLE: Special crisis intervention program case files
DATES: 1977-1978.
ARRANGEMENT: Alphabetical by area of residence
DESCRIPTION: These case files document an individual's short-term need for financial assistance to take care of the utility bill payments. The program was intended to prevent hardship or danger to health due to lack of fuel or the shut-off of utilities. The files also include the approval for the funds and indicate the protection of the federal Privacy Act (United States Code Title 5, Section 552a). These files include the application and client information record listing the types of hardship and outstanding bills; changes in the amount of payment forms; authorization for payment forms; and a Privacy Act disclosure statement. Data elements include age, current and past addresses, employer, income, home ownership, marital status, name, name of kin, number of children, signature, social security number, source of income, proof of hardship, and names of witnesses.
RETENTION
Permanent. Retain for 3 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 03/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 1 year and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
45 CFR 1061.30 established this program. 45 CFR 1050.20-22 indicates a retention of three years from the filing of the annual or last financial report, unless the records are involved in litigation or are being audited. However, because the department is now defunct, these records will be maintained permanently for their social and historical research value. Access may be granted by the Archives following the provisions for summary data stated in the Utah Code Annotated, 63-2-85.3(3).
PRIMARY DESIGNATION
Private