AGENCY: Department of Public Safety. Utah Highway Patrol
SERIES: 83065
TITLE: Incident reports
DATES: 1981-
ARRANGEMENT: Chronological
DESCRIPTION: These reports are prepared by officers engaged in public patrol or response duties and describe initial actions taken. These records may include a description of the incident, the identifying information of parties involved, the general scope of actions taken by public safety personnel, and the nature of any injuries and damages sustained (Utah Code 63G-2-103(14)(2014)). These records may also include dash-cam recordings, copies of citations issued, warrants issued, DUIs issued, and driver and witness statements. Fatal crashes and violent felony records are not included in this series. Fatal traffic incident reports are in record series 28504 and Violent felony incident reports, including those for incidents of homicide and sexual assault, are in record series 28503. These reports are prepared by officers engaged in public patrol or response duties and describe initial actions taken.These records may include a description of the incident, the identifying information of parties involved, the general scope of actions taken by public safety personnel, and the nature of any injuries and damages sustained (Utah Code 63G-2-103(14)(2014)). These records may also include dash-cam recordings, copies of citations issued, warrants issued, DUIs issued, and driver and witness statements. Fatal crashes and violent felony records including homicide and sexual assault are not included in this schedule.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Incident reports, GRS-2588
AUTHORIZED: 11/18/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 8 years and then destroy.
APPRAISAL
Administrative
This disposition is based on the administrative needs expressed by the agency. The records are subject to litigation, and the retention reflects their average length of use in court.
PRIMARY DESIGNATION
Public. Utah Code 63G-2-301(3)(g) 2013
SECONDARY DESIGNATION
Protected. Utah Code 63G-2-305(10) 2013
Private. Utah Code 63G-2-302(2)(d) 2013