AGENCY: Division of Human Resource Management
SERIES: 83244
TITLE: Human Services employee personnel files
DATES: 1970-2012.
ARRANGEMENT: Alphabetical by employee surname
DESCRIPTION: Complete work history of individual while employed by the State. Refer to UCA 67-18-1 (1999), et. seq. and DHRM standards on accessing, maintaining, and managing employee personnel files. When and employee transfers to another state agency, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations, performance plans, position description, career mobility agreement, insurance benefits notification (ADNT-1), job swap agreement, and overtime agreement where applicable. Also contains application for employment, employees' social security card (copy), Notice of personnel action (DHRM 33), Human resource profile/events (DHRM 34), Termination form (DHRM 35), Employment eligibility verification form, Exit interview form,New employee orientation self-guide, and retirement/deferred compensation plan notification (ADNT 2). May contain documentation on employee withholding, completion of course certificates, conflict letters of commendation, leave records, health records, and leave adjustment reports. Beginning in 2003, the Office of Human Resources implemented the gathering of inactive department personnel files annually for compilation into this series for storage and tracking purposes. leave without pay records, employee benefits notification forms for PEHP and URS; references, copies of transcripts, training certifications or preparations, copies of items recorded in the DHRM computerized file, leave and time records; copies of any documents affecting the employee's conduct, status or salary, etc.
RETENTION
Retain for 65 year(s) after separation
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965
AUTHORIZED: 08/25/1988
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years after separation and then transfer to State Records Center. Retain in State Records Center for 63 years and then destroy.
APPRAISAL
Administrative
Retention is based on the 1986 General Retention Schedule
PRIMARY DESIGNATION
Private. UCA 63G-2-302 (2008).
SECONDARY DESIGNATION
Public