AGENCY: Ogden School District (Utah). Business Office
SERIES: 83514
TITLE: Cleanup report
DATES: 1983-
ARRANGEMENT: Chronological
DESCRIPTION: This monthly computer report is used to correct any errors that occurred in previous payroll, any exceptions, or corrections in the payroll register. It serves as a worksheet for the next payday and is used for reference purposes. This report includes the following three sections: district pay/void check register, payroll register, and payroll register totals summary. The district pay/void check register is arranged numerically by check number. The payroll register section is arranged numerically by location code and includes employee name, social security number, marital status, number of exemptions, pay status, phone number, program codes, regular earnings, current month additional earnings, deductions, current month earnings, gross earnings, check number, gross pay, FICA-gross, FICA -tax, federal tax, state tax, retirement, other deductions, net pay and year-to-date information.__The payroll register totals summarizes overpayments, deductions, gross pay, and grand totals. It includes the name of employee, social security number, code, old date, check number, regular amount of pay, pay code, location code, hours, deductions, and gross pay. This report is printed after payroll has been run. In 1984, the report began to be received on computer output microfilm.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 12/1990
FORMAT MANAGEMENT
Paper: Retain in Office for 1 month or until superseded and then destroy.
Computer output microfiche master: Retain in State Records Center for 3 years and then destroy.
Computer output microfiche duplicate: Retain in Office for 3 years and then destroy.
APPRAISAL
Administrative
This disposition is based on the record's primary administrative value to the district. The information is compiled into the Payroll History Report (series 83769).