AGENCY: Department of Government Operations. Division of Finance. Accounting Operations

SERIES: 8352
TITLE: Month's end history file of paid vouchers
DATES: 1981-1996.
ARRANGEMENT: Chronological by warrant date

DESCRIPTION: This is the end of the month record of all the month's voucher payments. It is transferred from the Month-to-Date File of Paid Vouchers once a month. It is used to balance the ADABAS Vouchers Payable Daily Totals Report after each month's file has been transferred to tape. A security backup of this tape is made and transferred to the Perpetual Storage vault because this file is a vital record. This is part of Vouchers Payable Data System. This record includes all the information produced by the Warrant Generator.

RETENTION

Retain for 2 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 04/1986

FORMAT MANAGEMENT

Computer magnetic storage media: Retain in Tape Library for 2 years and then erase.

Computer magnetic storage media: Retain in Office for 2 years and then erase.

APPRAISAL

Administrative Fiscal

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