AGENCY: Department of Workforce Services. Central Office Claimant Services

SERIES: 83614
TITLE: Employment eligibility verification
DATES: 1986-1995.
ARRANGEMENT: numerical by batch and cartridge number

DESCRIPTION: The Immigration Reform and Control Act of 1986 requires that employers obtain an I-9 Eligibility to Work form on all employees hired after November 7, 1986. The I-9 documents proof of citizenship or legal alien status for employment eligibility. It includes individual's name, social security and/or alien number; notations pertaining to proof of citizenship in addition to or instead of the social security card such as passport, picture identification or driver's license, birth certificate, etc.; signatures of both the employee and the employer or the referring agency (Employment Security); etc. Data from the form is entered into a computer data base file utilized by Staff Services, and the paper copy is microfilmed and destroyed. Until February, 1988, Employment Security obtained I-9's on all individuals utilizing Employment Security services. This service is now provided only if specifically requested by an individual employer.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 10/2001

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection and provided error detection/correction is completed.

Microfilm master: Retain in Office for 3 years after individual is hired and then destroy.

APPRAISAL

Administrative Legal

Retention is based on guidelines provided in the U. S. Department of Justice, Immigration and Naturalization Service Handbook for Employers on Instructions for Completing Form I-9 (M-274, 5/87 OMB #1115-0136)

PRIMARY DESIGNATION

Private

---