AGENCY: Department of Health and Human Services. Division of Child and Family Services
SERIES: 83817
TITLE: Substitute care case files
DATES: 1958-1995.
ARRANGEMENT: Alphabetical by surname
DESCRIPTION: This is a record of care and services provided to a child under the age of 18 who has experienced severe emotional disturbances, physical disability, and/or social maladjustment and who has been in substitute care placement. The Department of Social Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian.
The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders the child returned to the custody and home of the parent.
This series includes a psychosocial evaluation, family studies, financial disclosures, treatment plans, progress notes, supportive services, court orders and Health and Education records and fees. As of 1999, these records have become part of the Family Files series (Agency General Schedule #21935).
RETENTION
Retain for 50 year(s) after case is closed
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office until case is closed and then transfer to State Records Center. Retain in State Records Center for 50 years and then destroy.
APPRAISAL
Administrative Fiscal Legal
Retention is based on Utah Code 17-12-36 (1918) indicating legal action commences after the child has reached the age of majority. The 25 year retention will ensure records are kept to cover State Statutes and the Juvenile Court Act.
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Controlled. UCA 63G-2-304 (2008)