AGENCY: Nebo School District (Utah). Department of Finance

SERIES: 83966
TITLE: Class rolls
DATES: [ca._1897]-1984.
ARRANGEMENT: Chronological, thereunder alphabetical by school and teacher's name

DESCRIPTION: These books are of various sizes but were maintained by elementary, intermediate, and high school teachers to record student attendance. They include school year, name of school, name of teacher, names of students, entry date, exit date, days attending school, days absent, and sometimes grades. In l984, attendance records were automated.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 04/1995

FORMAT MANAGEMENT

Paper: For records beginning in 1891 through 1940. Retain in Office for 10 years and then transfer to State Archives with authority to weed provided test.

Paper: For records beginning in 1940 through 1984. Retain in Office for 10 years and then destroy.

APPRAISAL

Administrative Historical

This disposition is based on the administrative needs of the district. The Nebo School District was created in l915. All roll books existing prior to the district's organization were for individual city school districts and will be retained for historical purposes. In 1989, the State Records Committee approved this retention allowing rolls created after 1915 to be destroyed after 3 years. Since it has been determined no transcripts exist for many students between 1915-1939, the roll for this period will also be retained permanently. They serve as the only record of school attendance.

PRIMARY DESIGNATION

Exempt. 34 CFR 99 (2008)

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