AGENCY: Department of Government Operations. Division of Finance. Payroll Office

SERIES: 8399
TITLE: Certificate of expenditure files
DATES: 1983-1994.
ARRANGEMENT: None.

DESCRIPTION: On occasion, Payroll receives inquiries from private accounting firms conducting audits on agencies or vendors that receive payroll dollars as deductions or garnishments. This record is used as a reference by Payroll to verify the dollar amounts sent to these organizations. This record includes benefit deduction register, payroll run check numbers, totals, warrant numbers, salaries and wages, benefits, travel reimbursements, uniform allowances, telephone reimbursements, total expenditure, payroll date, state accountant's signature, amount of hours worked, overtime hours, other hours, total earnings, regular earnings, other earnings, overtime earnings, federal taxes, state taxes, FICA deductions, local taxes, other deductions, net amount, check amount, check number, organizational number, and organizational name.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1986

FORMAT MANAGEMENT

Paper: Retain in Office for 18 months and then transfer to State Records Center. Retain in State Records Center for 72 months and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Private

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