AGENCY: Department of Workforce Services. Unemployment Contributions Section

SERIES: 83997
TITLE: Cleared benefits ledgers
DATES: 1980-1995.
ARRANGEMENT: Alphabetical by recipient surname, thereunder chronological by year

DESCRIPTION: These records are "ledger cleared" computer print outs from the Benefit Overpayment Computer Data File. They document overpayment accounts for individual claimants. When an individual's overpayment account on the computer data file reaches maximum storage capacity, a printout of information is then generated by the system for historical purposes since the information can no longer be accessed on the data system.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/1997

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

Computer data files: Retain in Office until account is cleared or written off and then delete.

APPRAISAL

Administrative Fiscal

This disposition is based on the administrative needs expressed by the agency for the purpose of conducting audits.

PRIMARY DESIGNATION

Exempt. UCA 35-4-312(3) 1994

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