AGENCY: Department of Workforce Services. Unemployment Contributions Section

SERIES: 84005
TITLE: Collections working files
DATES: 1988-
ARRANGEMENT: Numeric by employer identification number, thereunder alphabetical by benefit recipient surname.

DESCRIPTION: This record documents current legal activity on outstanding employer and benefit accounts. It contains legal papers that are working files which eventually become imaged.

Privacy annotation:

List of personal data included: first name, last name, middle name, home telephone number, job title, business work address.

The purpose of collecting PII for the Collection Working Files is to help protect the unemployment insurance trust fund by enabling the Department's legal collection activities for outstanding employer taxes and benefit account overpayments.

Legal authority for collecting, keeping, or using personal data: Utah Code 35A-4-3 and Utah Administrative Code R.994.

RETENTION

Retain for 20 year(s) or until administrative value has been met

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 10/2001

FORMAT MANAGEMENT

Paper: Retain in Office for 6 months or until collection activity has ceased and then image.

Computer data files: Retain in Office for 20 years or until administrative value met, whichever is greater and then delete.

APPRAISAL

Administrative Fiscal Legal

PRIMARY DESIGNATION

Exempt. Utah Code 35-4-312(3) (1994)

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