AGENCY: Department of Government Operations. Division of Finance. Payroll Office

SERIES: 8401
TITLE: Deduction requests files
DATES: 1982-
ARRANGEMENT: Chronological by year

DESCRIPTION: These are request lists from agencies, individuals, and other entities authorizing the Division of Finance to deduct a certain amount from an employee's paycheck on a regular basis. The entries are made by state payroll and run with state payroll in the pay period indicated on the form. Information includes the employee's name, social security number, deduction amount, deduction code, and the name of the entity receiving payment.

RETENTION

Retain for 7 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/1998

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 6 years and then destroy.

Computer output microfiche duplicate: Retain in Archives for 7 years and then destroy.

Computer output microfiche master: Retain in Archives for 7 years and then destroy.

Computer data files: Retain in Office for 7 years and then delete.

APPRAISAL

Administrative Fiscal

This retention is based on Federal General Accounting Office's Comprehensive Schedule 033-12b.

PRIMARY DESIGNATION

Private

---