AGENCY: Department of Workforce Services. Office of Information Technology Services
SERIES: 84026
TITLE: TET
DATES: 1983.
ARRANGEMENT: numerical by employer identification number or alphabetical by employer name or key word
DESCRIPTION: This is a computer data file used for tracking and followup work in the Status Unit of Contributions. For example, if an employer called and wanted to register with Employment Security because he had paid wages last quarter, a Form 1 Status report would be sent to him with an assigned identification number. This information would be entered into the TET file to store until the employer completed and returned the Form 1 report. A microfilm jacket file would then be established for that employer, and the paper correspondence microfilmed for insertion into that file, and the data would be deleted from the TET file. Another use would be storing followup data on an employer who had placed a job order with Employment Security, but who did not have an assigned identification number. This information would be stored in the TET file until the employer could be contacted to determine if he was registered (perhaps under another name) or if he needed to be registered. There are many other internal uses for this tracking file, including a microfilm index of Non-Subject Files, Record Series 84015.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Computer data files: Retain in Office permanently or until administrative need ends and then delete.
APPRAISAL
Administrative
Retention is based on administrative need. Per U.C.A. 35-4-11 (g), "Each employing unit shall keep true and accurate work records cotaining any infrmation the commission may prescribe by rule. The records shall be open to inspection and subject to bein copied by the commission or its authorized representatives at any reasonable time an as often as may be necessary....Information thus obtained or obtained fom any individuals may not be published or open to public ispection, other than to public employees in the performance of thier public duties, in any manner revealing the employing unit's or individuaal's identity..."
PRIMARY DESIGNATION
Exempt. UCA 35-4-312(3) 1994