AGENCY: Jordan School District (Utah). Office of Student Services

SERIES: 84049
TITLE: High school student attendance class rolls
DATES: 1903-1979.
ARRANGEMENT: Alphabetical by name of school and teacher

DESCRIPTION: These are the individual rolls kept by each high school teacher in Jordan District to indicate student attendance. The rolls include: the name of teacher, names of students, entry and exit dates, days of attendance and absence, and sometimes grades. In 1979, the Jordan School District discontinued the use of rolls and attendance records were automated.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 07/1989

FORMAT MANAGEMENT

Paper: For records beginning in 1903 through 1905. Retain in Office until microfilmed and then transfer to State Archives.

Microfilm master: For records beginning in 1903 through 1905. Retain in Office permanently.

Paper: For records beginning in 1905 through 1979. Retain in Office for 3 years and then destroy provided roll books are matched to official transcripts.

APPRAISAL

Administrative Historical

This retention is based upon the administrative needs expressed by the district. From l903 to 1905, the attendance roll is the only existing evidence of attendance in the Jordan District. Those rolls should be kept permanently. The other rolls are only needed for statistical reports and may be destroyed after their administrative value has passed. To ensure transcripts exist for all high schools and for all years, the roll books will be matched to the transcripts. Any rolls identified as the sole record of attendance in the Jordan District will be kept permanently (or until microfilmed). The official transcript provides information on attendance in Jordan School District high schools.

PRIMARY DESIGNATION

Public

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