AGENCY: Department of Government Operations. Division of Finance. Payroll Office

SERIES: 8405
TITLE: Preliminary payroll printouts of corrected payroll information
DATES: 1979-1993.
ARRANGEMENT: None.

DESCRIPTION: This is a computer produced two-part document sent by Finance to the agency's payroll clerks to record final corrections or adjustments regarding employee's pay to be made before the master payroll file is run and the checks are issued. Preliminary payrolls are produced every two weeks. Volume is 3 computer binders per pay period. This record includes an employee's name, social security number, grade and step, hourly wage, marital status, tax information, and hours worked. NOTE: These files became what are now known as Final Time Summary reports. This information is no longer kept separate by payroll. The changes are now made on the computer system. There are a few agencies which still use paper but their paper reports are now filed with the Final Time Summary reports.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1986

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

Microfilm master: Retain in Archives for 5 years and then destroy.

APPRAISAL

Administrative Fiscal

Previous decision: RDR 71-09: 10 years/public.

PRIMARY DESIGNATION

Private

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