AGENCY: Department of Government Operations. Division of Finance. Payroll Office

SERIES: 8411
TITLE: Time cards and all other payroll information transactions
DATES: ca. 1986-2003.
ARRANGEMENT: None.

DESCRIPTION: This is the data extracted from the preliminary payroll report. It is used to calculate employees regular earnings, overtime earnings, and other earnings. Earnings can be expressed in terms of hours multiplied by the rate of pay or a fixed amount. Updates can also be made directly from either the WANG or the mainframe terminals. It is strictly a temporary file used during the payroll or preliminary payroll run to input data to the Payroll Master file. This is part of the Payroll System. This record includes payroll time card data and any updates to employee payroll (such as deductions and tax status), personnel information, and position control information.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1986

FORMAT MANAGEMENT

Computer data files: Retain in Office until no longer administratively valuable and then erase.

Computer magnetic storage media: Retain in Tape Library for 8 days and then erase.

APPRAISAL

Administrative

The retention period given in RDR 75-15 of 3 years applies to paper records. This information is duplicated in the Year-end Payroll Master File. Previous decision: RDR 75-15: 3 years/ private.

PRIMARY DESIGNATION

Private

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