AGENCY: Department of Workforce Services. Unemployment Insurance Division

SERIES: 84112
TITLE: Unemployment eligibility decision/overpayment case files
DATES: 1989-
ARRANGEMENT: Alphabetical by client surname.

DESCRIPTION: This record documents the investigation process used to determine whether or not a claimant is eligible to receive unemployment and properly paid. These files may contain form 606 or 615C Employer Reports; forms 615C, 680T, or 680G, Claimant Statements; form 615C, written decisions, as well as any other paper work or correspondence used to document the eligibility decision or overpayment of benefits. After three months, these records will be imaged.

RETENTION

Retain for 8 year(s) or until administrative value met, whichever is greater

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 10/2001

FORMAT MANAGEMENT

Paper: For records prior to and including 2025. Retain in Office for 3 months or until scanned and then destroy.

Computer data files: Retain in Office for 8 years or until administrative value has been met and then delete.

APPRAISAL

Administrative Fiscal Legal

Administrative need remains as long as: data is being requested by and provided to other government agencies, matching agreements are in place, employer remains in business, UI overpayments remain unpaid, or data is being used to identify statistical information and trends.

PRIMARY DESIGNATION

Private. Utah Code 63G-2-302(1)(a) (2019)

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