AGENCY: Department of Government Operations. Division of Finance. Payroll Office

SERIES: 8414
TITLE: Payroll year-end master
DATES: 1986-2003.
ARRANGEMENT: None

DESCRIPTION: This tape is a backup from the Payroll Master file. It is created twice a year, once at the end of the fiscal year and once at the end of the calendar. It is an exact duplicate of the master payroll information at the time of backup. This is a vital record to the state since it records the most detail about an employee's payroll history. This is part of the Payroll System. This record includes employee name and address, social security number, pay period date, rate code, regular hours, overtime hours, other hours, total earnings, overtime earnings, other earnings, federal tax withheld, FICA, state taxes, local taxes, deductions, net pay, check amount, and check number.

RETENTION

Retain for 56 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 08/1986

FORMAT MANAGEMENT

Computer magnetic storage media: Retain in Tape Library for 56 years and then erase.

APPRAISAL

Administrative Fiscal

This appraisal is based on the GAO's Comprehensive Schedule 03-02 and 033-04. Create a security copy and store it at Perpetual Storage Vault for the same period as the original. Erase both at the end of the prescribed retention period. This information needs to be stored in a magnetic format that is independent of the system's software.

PRIMARY DESIGNATION

Private

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