AGENCY: Department of Government Operations. Division of Finance. Payroll Office

SERIES: 8418
TITLE: Posting payroll dollars to position control list
DATES: 1998.
ARRANGEMENT: None.

DESCRIPTION: This data is extracted from the Payroll Detail file. It calculates the total costs for each state job in terms of the benefits plus the wage paid. It is then sent to the ADABAS Position Control File for update each pay period. One copy of the COM is sent to the Division of Personnel. This information is reference 5 times a month. Two copies of 31 masters are produced each quarter. This is part of the Payroll System. This record includes employee name, social security number, their classification and status, the amount paid, the hours worked, and the total cost for the employee's job.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1986

FORMAT MANAGEMENT

Computer output microfiche master: Retain in Office for 1 year and then destroy.

Computer magnetic storage media: Retain in Tape Library for 60 days and then erase.

APPRAISAL

Administrative Fiscal

This retention is based on the GAO's Comprehensive Schedule 033-50.

PRIMARY DESIGNATION

Private

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