AGENCY: University of Utah (Utah)

SERIES: 84282
TITLE: Vouchers, warrants, checks
DATES: 1983-
ARRANGEMENT: Numerical by number (voucher, warrant, check)

DESCRIPTION: These records are used to monitor financial transactions for the university's accounts payable section. The vouchers represent promise of payment to vendors. Includes checks, invoices, and so forth.

RETENTION

Retain for 7 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 09/1989

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

Microfilm master: Retain in State Records Center for 7 years and then destroy.

Microfilm duplicate: Retain in Office for 7 years and then destroy.

APPRAISAL

Administrative Fiscal Legal

This record is kept for an audit trail. The amount of volume requires that these records be filmed and used in that format. The paper copies may be discarded and the microfilm retained according to UCA 63-2-70. The seven year retention on the microfilm copy covers the audit requirement. (See General Retention Schedule 1988:6:45.)

PRIMARY DESIGNATION

Public. except for home address, social security number, and telephone number which are private.