AGENCY: Department of Government Operations. Division of Finance. Payroll Office

SERIES: 8431
TITLE: Bond purchases and balances report
DATES: ca. 1986-2003.
ARRANGEMENT: None.

DESCRIPTION: This is a list of all bond purchases and the remaining bond balances by employee. This is referenced 10 times per day. The peak reference activity is during the first 2 years of the existence of the fiche. Two copies of 5 masters are produced twice a month. This is part of the Payroll System. This record includes employee name and address, employee's social security number, name of co-owner or beneficiary, bond identification, deduction and other earning cross reference, records type, beginning balance, current deduction or adjustment, denomination of current bond purchase, number of bonds, total cost, ending balance, sum of current bond purchases, month-to-date total bond purchases, quarter-to-date total bond purchases, and year-to-date total bond purchases.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1986

FORMAT MANAGEMENT

Computer output microfiche master: Retain in Office for 3 years and then destroy.

Computer data files: Retain in Tape Library for 30 days and then erase.

APPRAISAL

Administrative Fiscal Legal

This retention is based on the GAO's Comprehensive Schedule 033-18 and CFR 29-516. Previous decision: RDR 80-27: office use ends/private.

PRIMARY DESIGNATION

Private

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