AGENCY: Department of Government Operations. Division of Finance. Payroll Office

SERIES: 8433
TITLE: Deductions and other earnings register by deduction or other earnings
DATES: 1997.
ARRANGEMENT: Alphanumerical by employee name.

DESCRIPTION: These are reports of deductions or other earnings an employee incurred during the calendar year. It is used to document employee's deductions and other earnings for the low organization payroll budgets in state government. The peak reference activity is during the first year of existence. Two copies of 17 fiche are made bi-monthly. This is part of the Payroll System. These reports include deduction or earning code, pay period date, low organization number, employee social security number, employee name, current deduction or other earning amount, month-to-date totals, quarter-to-date totals, year-to-date totals, and grand totals in each category by low organization.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1986

FORMAT MANAGEMENT

Computer output microfiche master: Retain in Office for 3 years and then destroy.

Paper: Retain in Office until no longer administratively valuable and then destroy.

Computer magnetic storage media: Retain in Tape Library for 30 days and then erase.

APPRAISAL

Administrative Fiscal Legal

This appraisal is based on the Fair Labor Standards Act, CFR 29-516, and the GAO's Comprehensive Schedule 033-18, 033-44, and 033-46. Previous decision: RDR 80-67: microfilm/private.

PRIMARY DESIGNATION

Private

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