AGENCY: Department of Government Operations. Division of Finance. Payroll Office

SERIES: 8440
TITLE: Audit trail payroll update prior to a payroll run
DATES: 1999.
ARRANGEMENT: None.

DESCRIPTION: This is a list of all payroll information which has cleared all of the editing processes in preliminary payroll and which will update the payroll master file. It is a management tool which allows the payroll staff to trace down any mistakes which may have occurred before the processing of payroll. The State Auditor's office uses this as a reference copy during any audit. One copy of 2 masters are produced bi-monthly. This is part of the Payroll System. This record includes all payroll information which cleared the editors and the payroll information which existed before the edit.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1986

FORMAT MANAGEMENT

Computer output microfiche master: Retain in Office for 3 years and then destroy.

Computer magnetic storage media: Retain in Tape Library for 30 days and then erase.

APPRAISAL

Administrative Fiscal

This retention is based on the GAO's Comprehensive Schedule 033-28. This is also an audit document.

PRIMARY DESIGNATION

Private

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