AGENCY: Department of Government Operations. Division of Finance. Payroll Office

SERIES: 8442
TITLE: Direct deposit audit trail
DATES: 1984-2000.
ARRANGEMENT: None.

DESCRIPTION: This is a listing of electronic fund transfers (direct deposits) of employee's wages to a particular banking institution. This information is referenced 40 times per month. The peak reference period is around payday. One copy of one master is produced bi-monthly. This is part of the Payroll System. It includes run date, pay period end date, correspondent bank name, bank identification number, company identification number, file identification, checking account, deposit date, employee's account number, deposit amount, employee's name, total deposits, and total amount.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1986

FORMAT MANAGEMENT

Computer output microfiche master: Retain in Office for 7 years and then destroy.

Paper: Retain in Office until no longer administratively valuable and then destroy.

Computer magnetic storage media: Retain in Tape Library for 4 months and then erase.

APPRAISAL

Administrative Fiscal

This documents the transfer of pay to the employee's account. It, therefore, needs to be regarded as the state's copy of a warrant and kept for the same retention which is 7 years.

PRIMARY DESIGNATION

Private

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