AGENCY: Department of Government Operations. Division of Finance. Payroll Office

SERIES: 8443
TITLE: Employee benefit matching FICA report
DATES: 1993.
ARRANGEMENT: None.

DESCRIPTION: This is a report listing all employees and their wages which are eligible for FICA taxes. This information is referenced 2 times per month. Peak reference is around payday. One copy of two masters are produced bi-monthly. This is part of the Payroll System. It includes employee's name, social security number, and taxable FICA wage.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1986

FORMAT MANAGEMENT

Computer output microfiche master: Retain in Office for 5 years and then destroy.

Computer magnetic storage media: Retain in Tape Library for 30 days and then erase.

APPRAISAL

Administrative Fiscal Legal

This is needed for audit by the Social Security Administration. The federal retention is actually three years, three months, and three days. However, audits are out to at least four years at present. This may be reduced in the future to four years. This retention is based on the guidelines set forth in CFR 20-404.1201 and the statute of limitations for appeals set forth in Title 42 of the United States Annotated Code. Previous decision: RDR 83-01: 1 year after audit/private.

PRIMARY DESIGNATION

Private

---