AGENCY: Department of Government Operations. Division of Finance. Payroll Office

SERIES: 8444
TITLE: W-2 audit report
DATES: 1981-1995.
ARRANGEMENT: None.

DESCRIPTION: This is a comprehensive report documenting a state employee's W-2 tax information. Present or past employees often need this information. Even though the Tax Commission gets a copy of this information and the W-2 tape which is sent to the Social Security Administration, the Tax Commission often asks Payroll for information from this microfiche. This information is referenced 30 times per year. Two copies of ten masters are produced once a year. This is part of the Payroll System. It includes name and address of agency preparing W-2 information, employee name and address, federal tax, W-2 wages, FICA tax, state tax, state name, and city tax.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1986

FORMAT MANAGEMENT

Computer output microfiche master: Retain in Office for 4 years and then destroy.

Paper: Retain in Office until no longer administratively valuable and then destroy.

Computer magnetic storage media: Retain in Tape Library for 90 days and then erase.

APPRAISAL

Administrative Fiscal

This retention is based on the GAO's Comprehensive Schedule 033-40.

PRIMARY DESIGNATION

Private

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