AGENCY: Department of Government Operations. Division of Finance. Payroll Office

SERIES: 8445
TITLE: W-2 forms
DATES: 1986-
ARRANGEMENT: None.

DESCRIPTION: This is a computer generated document which is sent to all current and former employees that shows all wages and taxes paid. The source of the data is the year-end payroll master file. A temporary file is created from which the printout is made. This is part of the Payroll System. It includes employee's name, social security number, address, wages paid and taxes withheld (federal and state), and FICA wages and taxes withheld.

RETENTION

Retain for 60 day(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1986

FORMAT MANAGEMENT

Paper: Retain in Office until mailed and then mail to employee.

Computer magnetic storage media: Retain in Tape Library for 60 days and then erase.

Computer data files: Retain in Office for 60 days and then delete.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Private. Utah Code 63G-2-302(1)(g),(2)(b,d)(2019)

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