AGENCY: Division of Archives and Records Service

SERIES: 84562
TITLE: Records management records
DATES: 1982-
ARRANGEMENT: Database.

DESCRIPTION: These records support the agency's function to be the official custodian of historical records transferred from Utah's government agencies, as well as historical and non-historical records stored by agencies offsite at the State Records Center, and to "establish and apply fair, efficient, and economical management methods... for the effective management and physical care of records," (Utah Code 63A-12-101(2)(b) and (c) (2019); Utah Code 63A-12-102(3)(a) (2008)). These records document all elements of the management of the records held or maintained by the agency and include data and metadata regarding the custody, accessioning, location, container contents, retention and disposition, transfer, destruction (when applicable), access classification, and other characteristics of the records.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Information governance records, GRS-1713

AUTHORIZED: 01/09/2019

FORMAT MANAGEMENT

Paper: Retain in Office permanently and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office permanently and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative

Administrative need is permanent: the records are needed as long as the associated records exist. Many of the associated records are preserved by the agency permanently, and all records are subject to reappraisal, meaning their retention could change to permanent.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. Utah Code 63G-2-302(2)(d)

Protected. Utah Code 63G-2-305(12)

---