AGENCY: Department of Government Operations. Division of Finance. Accounting Operations

SERIES: 8459
TITLE: Lost warrant affidavit files
DATES: 1982-
ARRANGEMENT: None

DESCRIPTION: This is a legal document which contains an explanation and rationale on why a warrant was lost. It allows Warrant Disbursements to verify that a warrant was issued and serves as a record copy from the individual who signed the document that the original was lost. Further, it serves as an authorizing document for the reissue of that warrant. These documents include name, address and social security number of person to whom warrant was issued to, lost warrant number, date of issue, amount paid, promise to return lost warrant if found, date signed, and notary public stamp and signature.

RETENTION

Retain for 7 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1986

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

APPRAISAL

Administrative

This needs to be kept for the life of the respective redeemed warrants as a reference tool to resolve check history problems.

PRIMARY DESIGNATION

Private