AGENCY: Orem (Utah). Administrative Services

SERIES: 84870
TITLE: Payroll register
DATES: 1919-
ARRANGEMENT: Numerical by department, thereunder numerical by employee number

DESCRIPTION: This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.

RETENTION

Retain for 58 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Payroll post processing records, GRS-1904

AUTHORIZED: 07/15/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years after being microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Records Center for 58 years and then destroy.

Microfilm duplicate: Retain in Office for 58 years and then destroy.

Paper: For records beginning in 1982 and continuing to the present. Retain in Office for 7 years and then destroy provided the agency has employee history files.

APPRAISAL

Administrative Fiscal Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 12.

PRIMARY DESIGNATION

Private. 2-30-6-19 Orem City Code

SECONDARY DESIGNATION

Public. 2-30-5-4 Orem City Code