AGENCY: Salt Lake City School District (Utah). West High School
SERIES: 84966
TITLE: Counselor's student files
DATES: 1989-
ARRANGEMENT: Alphabetical by name of student
DESCRIPTION: These are student files maintained by the school's counselors. They are used to become better acquainted with students and to better track their progress during the course of the school year. Although the files may vary somewhat between students, the files usually contain a student course credit summary, Academic Achievement Record, correspondence, test results, academic reports, notes from discussions with students, a locator card, class changes, and notes on disciplinary actions taken on students.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 12/1989
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
APPRAISAL
Administrative
This retention reflects an previously accepted practice to destroy the files at the end of each school year to provide space for incoming students. This also allows each student at the beginning of a new school year to come to the counselor with a clean slate. Disciplinary and other behavorial problems are documented in the student's cumulative file.