AGENCY: Governor (2021- : Cox)

SERIES: 85077
TITLE: Personnel files
DATES: 1985-1992.
ARRANGEMENT: none

DESCRIPTION: These include files on member of Governor Bangerter's staff, Governor Matheson's staff (a few members were retained briefly into the Bangerter administration), and the Lieutenant Governor's staff (both administrations, as noted before) as the governor's office handled personnel matters for both offices.

Complete work history of individual while employed by the State. Refer to UCA 67-18-1, et seq. When an employee transfers to another state agency, the official personnel file must be sent to the new agency. File should include current information on performance evaluations, performance plans, position description, career mobility agreement, and overtime agreement where applicable. Also contains application for employment, employees' social security card (copy), Notice of personnel action (DHRM 33), Human resource profile/events (DHRM 34), Termination form (DHRM 35), Employee eligibility verification form, Exit interview form, New employee orientation self-guide, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding, completion of course certificates, conflict of interest letters, incentive award results, letters of commendation, leave records, health records, and leave adjustment reports.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 07/1990

FORMAT MANAGEMENT

Paper: Retain in State Records Center for 30 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical Legal

This retention is based upon a request by the Governors Office to recognize the historical value of personnel files of employees in the Governor's Office.

PRIMARY DESIGNATION

Private

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