AGENCY: Jordan School District (Utah). Business Administration. Payroll

SERIES: 85284
TITLE: Payroll register
DATES: 1946-1998.
ARRANGEMENT: Alphanumerical by location code

DESCRIPTION: This report is a complete record of payroll payments to district employees. The report has been computerized since 1965, but only placed on computer output microfiche since 1984. District employees are paid monthly (on the 25th) and this report is run on the 18th of each month. It is used to verify payments to employees. The report includes pay period, location number, district number, name of the employee, social security number, marital status, number of exemptions, pay status code, telephone number, and amounts deducted for federal taxes, state taxes, FICA, retirement, and amount of employer paid FICA.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 03/1990

FORMAT MANAGEMENT

Paper: For records beginning in 1955 through 1984. Retain in Office for 60 years or until microfilmed and then destroy.

Paper: For records beginning in 1985 and continuing to the present. Retain in Office for 2 years and then destroy.

Computer output microfiche master: Retain in State Records Center for 60 years and then destroy.

Computer output microfiche duplicate: Retain in Office for 60 years and then destroy.

Microfilm master: Retain in State Records Center for 60 years and then destroy.

Microfilm duplicate: For records beginning in 1955 through 1984. Retain in Office for 60 years and then destroy.

APPRAISAL

Administrative Fiscal

This retention is based on the administrative needs expressed by the office and the provisions of the School District General Records Retention Schedule. The payroll register is the district's only payroll record. They do not maintain a separate employee payroll history record.

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