AGENCY: Jordan School District (Utah). Business Administration. Payroll

SERIES: 85286
TITLE: Distribution report
DATES: [ca.1975]-1998.
ARRANGEMENT: Alphabetical by employee's name

DESCRIPTION: This monthly computer report is used to monitor program budgets. This report includes names of employees, social security numbers, account number, current amount paid, quarter-to-date amount paid, calendar year-to-date amount, and fiscal year-to-date amount paid. This report is received in paper in three sorts by employee's name, program code, and function code. Both the program and function reports are only used for reference purposes and then are destroyed. Since the payroll register is arranged by location code the distribution report by employee name is the only alphabetical payroll listing and is used extensively by the office. It is also received in Computer Output Microfiche.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 03/1990

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years or until administrative need ends whichever comes first and then destroy.

Computer output microfiche master: Retain in State Records Center for 10 years and then destroy.

Computer output microfiche duplicate: Retain in Office for 10 years and then destroy.

APPRAISAL

Administrative

This retention is based on the administrative needs expressed by the district's payroll director.

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