AGENCY: Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation
SERIES: 8633
TITLE: Wells Records Program files
DATES: ca. 1951-
ARRANGEMENT: Alphabetical by county, thereunder by legal location.
DESCRIPTION: Records created by agency administration to document the research, creation and application of agency programs, policies and procedures. May include correspondence, policy and program case files, and executive files documenting leadership roles and decision making processes.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Program and policy development records, GRS-1717
AUTHORIZED: 02/25/2015
FORMAT MANAGEMENT
Paper: For records beginning in 2004 and continuing to the present. Retain in Office until scanned and quality checked and then destroy.
Paper: For records prior to and including 2004. Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in Office permanently.
Microfilm duplicate: For records prior to and including 2004. Retain in State Archives permanently.
Microfiche master: Retain in State Archives permanently with authority to weed.
Microfiche duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical Legal
This information has long term value and should be retained permanently. The record is microfilmed for both security purposes and to allow easier public access. However, the staff state that not all of the documents film well. For this reason, they also want to retain the paper copy.
PRIMARY DESIGNATION
Public. UCA 63G-2-301(2)(p) (2008).
SECONDARY DESIGNATION
Protected. UCA 40-6-5(2)(b), UCA 63G-2-305(1) (2008) Specific well files for a specified period of time as requested by well operators