AGENCY: Department of Health. Special Care Administration
SERIES: 8640
TITLE: Continued stay files
DATES: 1984-1986.
ARRANGEMENT: Alphabetical by recipient last name
DESCRIPTION: This is a record of a review by the bureau for patients who are receiving extended health care. It verifies that patients accepted for treatment under medicaid continue to receive adequate treatment. This record is required by 42 CFR 456.231 among other sections. The information in these files include the date of the review, the client's name and social security number, the client's medicaid identification number, the name of the case manager, the division where the case manager works, a description of the services the client is receiving, the eligibility codes of the services, whether the services are covered by medicaid, any new service to the client added since the last certification and the reason for the new services, the signature of the provider adding the new service, and the results of the review including any comments and the dates a follow-up response is required.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 10/1986
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 1 year and then destroy.
Computer data files: Retain in Office until no longer administratively valuable and then delete.
APPRAISAL
Administrative Fiscal
The code of federal regulations requires the agency to keep these documents, but does not specify the length of time they are to be kept. As these records are subject to federal audit, they should be retained for 3 years.
PRIMARY DESIGNATION
Private