AGENCY: Department of Health and Human Services. Division of Child and Family Services

SERIES: 9558
TITLE: Child substitute care case files
DATES: 1980-1995.
ARRANGEMENT: Alphabetical by client surname.

DESCRIPTION: These case files are created by foster care social workers and are used to document client needs and problems, to track progress and to record services provided by Human Services, Family Services Division. Information contained in these files include payments, check requests, client characteristics (Form 1054), eligibility documents such as placement agreements, applications of verification of income, check stubs, eligibility determination, immigration and naturalization forms, decision notices, long-term foster care agreements, prior approval and recertifications, child care agreements, social security cards, and birth certifications. In addition, court documents include adoption forms 356, 356A, and 398, affidavits for taking children into custody, dispositions, reviews, and temporary court orders, copies of petitions, detention orders, initial court orders with prevention and juvenile court referral forms, permanent deprivation orders, shelter orders, orders to show cause, and summons. Assessments, correspondence, and collateral agency reports are also included in these case files.

RETENTION

Retain for 50 year(s) after case is closed

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Client case files, GRS-2459

AUTHORIZED: 12/16/2019

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 48 years and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Exempt. Utah Code 62A-4a-412 (2008)

SECONDARY DESIGNATION

Controlled. Utah Code 63G-2-304 (2008)

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