AGENCY: Schools for the Deaf and the Blind

SERIES: 9583
TITLE: Attendance registers
DATES: 1960-
ARRANGEMENT: Chronological

DESCRIPTION: Teachers create these registers to track student attendance and grades for each of the classes they teach. The register is filed with the program coordinator at the end of each school year. The register includes teacher's and students' names, class, texts used, days student attended, times tardy, and final mark. The register also includes student information used by teachers in their roles as advisors, including student home address, home telephone, miles transported to school, date of birth, age, grade level, parent or guardian name, where employed, business phone, previous school name and location, and anticipated school name and location.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1992

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on 34 C.F.R._302.44(a) (1990), which states that "each state agency ._._._shall count handicapped children ._._._on their membership rolls as of October 1 of each year and shall report their average daily attendance to the State educational agency." Because the students' grades and attendance are made part of the permanent student academic files, these records need not be kept beyond 3 years, which also considers the administrative needs expressed by school officials.

PRIMARY DESIGNATION

Private

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