AGENCY: Department of Administrative Services

SERIES: 9799
TITLE: Personnel files
DATES: 1988-2008.
ARRANGEMENT: Alphabetical by surname.

DESCRIPTION: Complete work history of individual while employed by the State. Refer to UCA 67-18-1, et seq. When an employee transfers to another state agency, the official personnel file must be sent to the new agency. File should include current information on performance evaluations, performance plans, position description, career mobility agreement, insurance benefits notification (ADNT-1), job swap agreement, and overtime agreement where applicable. Also contains application for employment, employees' social security card (copy), Notice of personnel action (DHRM_33), Human resource profile/events (DHRM_34), Termination form (DHRM_35), Employment eligibility verification form, Exit interview form, New employee orientation self-guide, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding, completion of course certificates, conflict of interest letters, incentive award results, letters of commendation, leave records, health records, and leave adjustment reports.

RETENTION

Retain for 65 year(s) after separation

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965

AUTHORIZED: 06/25/1991

FORMAT MANAGEMENT

Paper: Retain in Office until employee leaves, retires, or is terminated and then transfer to State Records Center provided employee has not transferred to another agency. Retain in State Records Center for 65 years and then destroy.

Microfiche master: Retain in Archives for 65 years and then destroy.

APPRAISAL

Administrative

Disposition based on administrative value of personnel records which reflect performance and related issues.

PRIMARY DESIGNATION

Public. UCA 63G-2-302(1)(e) (2008)

SECONDARY DESIGNATION

Private. UCA 63G-2-301 (2008)

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