AGENCY: Department of Corrections. Adult Probation and Parole. Region 4. Administration and Provo Office
SERIES: 9884
TITLE: Provo offender criminal histories
DATES: 1955-
ARRANGEMENT: Chronological, thereunder alphabetical by offender's surname
DESCRIPTION: These are case management files for all offenders on probation or parole. They document the history of the probation or parole. Information includes offender's name, history of charges, commitments, name of offender's case worker, monthly reports to probation or parole officer, copies of court records from first offense to the end of probation or parole, a history of probation or parole written by the officer, and probation or parole agreement. Includes presentence investigation records (PSI), commitment papers, risk assessment documentation, probation agreements, parole orders, monthly reports, restitution data, correspondence, incident reports, face sheet, and case history notes. These records may contain information about medical treatment of psychiatric assessments.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Offender criminal histories, GRS-2385
AUTHORIZED: 03/21/2005
FORMAT MANAGEMENT
Paper: Retain in Office for 1 month after jurisdiction terminates and then transfer to State Records Center. Retain in State Records Center for 10 years and then destroy.
Computer data files: Retain in Office for 10 years after jurisdiction terminates and then delete.
Digital image: Retain in Office for 10 years after jurisdiction terminates and then delete.
APPRAISAL
Administrative
This disposition is based on the administrative needs of the agency. Previous decision RDR 81-08: 1 year (misdemeanor), 3 years (felony).
PRIMARY DESIGNATION
Public. Name of individual, status (whether on probation or parole), crimes committed, whether or not individual is an inmate, and name of probation officer. Utah Code 63G-2-201(2) 2013
SECONDARY DESIGNATION
Private. Social security number, home address, home phone number, certain medical data. Utah Code 63G-2-302(2)(d) 2014
Controlled. Psychological data, specified medical data. Utah Code 63G-2-304(1)(b) 2008
Protected. Names of informants on incident reports. Utah Code 63G-2-305(10) 2014